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Job Description

Requirements

Must be willing and able to stand/walk up to 10 hours/day, lift 25 lbs. and perform to established standards of safety, quality, productivity and attendance. Candidates must be willing to submit to drug testing.

Benefits

401K, health and dental insurance, competitive wages.

Casual dress code, 4 day work week (M-TH) with weekly paychecks!

Job Type

Full-time

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule

• 10 hour shift

Work Location: In person

Position Summary

The Purchasing Coordinator supports and helps coordinate purchasing activities, inventory planning, vendor communication, purchase order management, and procurement follow-up to ensure materials, supplies, and inventory are available to meet production and operational needs. This role requires a stronger understanding of purchasing processes, inventory control, supplier coordination, and internal communication than an entry-level purchasing position. The Purchasing Coordinator works closely with the purchasing lead and/or manager, vendors, production, warehouse, and internal departments to help maintain accurate records, support cost-effective purchasing decisions, resolve order issues, and contribute to efficient supply chain operations.

Primary Responsibilities

• Coordinate day-to-day purchasing activities in support of the Purchasing Manager, including purchase order preparation, processing, tracking, and follow-up.
• Review purchase requests, inventory needs, order quantities, pricing, vendor information, and delivery requirements for accuracy before processing orders.
• Monitor inventory levels, usage trends, reorder points, and material availability to help ensure appropriate stock levels are maintained for production and business operations.
• Communicate directly with vendors regarding pricing, availability, lead times, order status, delivery schedules, backorders, substitutions, and product information.
• Maintain accurate purchasing, inventory, supplier, pricing, and order records in company systems.
• Track open purchase orders and proactively follow up with vendors to support on-time delivery and minimize material shortages or production delays.
• Review order confirmations, packing slips, invoices, and receiving information to identify and help resolve pricing, quantity, delivery, or product discrepancies.
• Assist with inventory counts, cycle counts, stock organization, reconciliation of inventory records, and investigation of inventory variances.
• Help maintain vendor relationships by providing timely communication, accurate information, and professional follow-through.
• Prepare purchasing reports, inventory updates, vendor information, and order status summaries as requested.
• Support compliance with company purchasing procedures, approval processes, documentation requirements, and inventory control practices.

Qualifications

• High school diploma or equivalent required; associate degree or coursework in business, supply chain, logistics, operations, or a related field preferred.
• Previous experience in purchasing, procurement support, inventory control, warehouse coordination, manufacturing, or administrative support preferred.
• Working knowledge of purchase orders, vendor communication, inventory records, order tracking, and basic procurement processes.
• Strong attention to detail with the ability to review pricing, part numbers, quantities, order confirmations, invoices, and inventory information for accuracy.
• Proficiency with Microsoft Office applications, especially Outlook and Excel; experience with ERP, inventory, or purchasing software preferred.
• Strong communication and follow-up skills with the ability to work professionally with vendors, internal departments, and team members.
• Ability to organize daily priorities, manage multiple open orders, track deadlines, and respond to changing business needs in a fast-paced manufacturing environment.
• Ability to maintain confidentiality, accurate records, and consistent documentation related to purchasing and supplier information.
• Ability to work independently while also following direction from the Purchasing Manager and supporting department goals.
• Ability to work in a manufacturing and warehouse environment, including exposure to production areas, inventory storage areas, moving equipment, noise, and varying temperatures.
• Ability to stand, walk, bend, reach, and move throughout office, warehouse, and production areas as needed to support inventory and purchasing activities.
• Ability to lift, carry, and move materials or inventory items up to 25 pounds, with assistance for heavier items as needed.
• Must be able to use a computer, phone, and standard office equipment for extended periods while also performing physical inventory-related tasks.

PDC Core Values Alignment

At PDC Spas, culture drives performance. This role must consistently model the following Core Values:

• Accountable – Takes ownership of purchase order accuracy, inventory follow-up, vendor communication, order tracking, and documentation to help ensure materials and supplies are ordered correctly, received on time, and properly recorded.
• Growth Mindset – Continuously develops purchasing, inventory, supplier coordination, ERP system, and problem-solving skills while seeking ways to improve purchasing accuracy, efficiency, cost awareness, and support for production needs.
• Team Player – Collaborates effectively with the Purchasing team, production, warehouse, accounting, vendors, and internal departments to support inventory availability, resolve purchasing questions, and keep operations moving smoothly.
• Dedicated – Demonstrates reliability, professionalism, attention to detail, and strong follow-through when managing open orders, tracking inventory needs, communicating with suppliers, and supporting daily procurement activities.
• Positive Attitude – Maintains a cooperative, solutions-focused approach when working with vendors and coworkers, especially when resolving delivery issues, discrepancies, shortages, or changing purchasing priorities.